When it comes to large-scale or multi-parcel projects, title search delays can derail even the best-laid closing calendars. We all know how it goes—27 parcels, five counties, and a client email marked URGENT (for the third time this week). The good news? Most slowdowns are preventable with a few small tweaks before the order ever hits the queue.
Here are three practical ways to keep your searches moving fast and accurate—no matter the project size.
1. Consolidate your legal descriptions and supporting documents upfront.
One of the most common sources of delay is fragmented data. When the deed, parcel map, and order notes come in piecemeal, your search team has to stop and verify that each piece belongs together.
Providing one complete package—with clear parcel identifiers, legals, and any survey references—saves hours in back-and-forth and ensures each search starts with complete clarity.
2. Specify exactly what you need searched.
When requests say “Full Search” but the intended scope is limited (for example, only surface rights, only current ownership, or no copies required), the team often must confirm details before proceeding.
A short instruction line like “Surface rights only, no subsurface” or “Please include all open mortgages” helps RTS deliver precisely what you need without delay or over-scope.
3. Group orders by county and project type.
Grouping your requests lets RTS assign the right abstractors and coordinate faster with local courthouses. For example, ten parcels across one county can often be completed 30–40% faster than ten unrelated orders spread across five counties. Even when the project spans multiple states, batching by region or project type keeps the workflow streamlined and turnaround times consistent.
The bottom line:
Clear, complete, and grouped orders lead to faster, more predictable results—especially when dealing with commercial, energy, or right-of-way projects. Our team at Real Title Services has refined this process nationwide to help clients close complex transactions on schedule and with confidence.
Real Title Services provides nationwide boots-on-the-ground title searches—including residential, commercial, back-to-patent, energy (solar and wind farm searches, as well as other renewable and large-scale energy developments), oil and gas, cell tower, easement, and mineral-rights and subsurface searches—as well as document retrieval and other ancillary services, like tax reports and municipal lien searches. As president and client advocate, I’m here to ensure you get exactly what you need, whether that’s a new product, volume discounts, big project pricing, special pricing for exclusive partnerships, or maximizing our available services. If you’d like to discuss this, you can schedule a time here: https://calendly.com/rtsangela. Looking forward to assisting you!
Angela
#TitleSearch #RealTitleServices #CommercialTitle #EnergyProjects #TitleSearchTips